School & Institutional Group Travel: Passports, Visas & Travel Insurance

What we handle

Everything the group needs to travel

For every student and every teacher on the trip, so your staff can focus on the competition, not the paperwork.

Passport support

New passports and renewals for students and teachers
Passports for minors, with the right parental consent
A timeline so every passport is ready before visa appointments

Visa applications

A clear document checklist for each traveller
Forms, appointment booking and biometrics, coordinated for the group
Letters from the school and the event organiser, checked before filing

Travel insurance

Cover for students and teachers for the full trip
Policies that meet the visa rules of each destination
Medical, trip disruption and baggage cover options

Group coordination

One coordinator for the whole delegation
Deadline schedule shared with the school
Consent letters for minors travelling without their parents
Regular progress updates until every visa is issued

Trips we support

Competitions, tours and events abroad

Chess tournaments & olympiads
Robotics, maths & science olympiads
Debate & Model United Nations
Sports tournaments
Music, drama & arts festivals
Educational tours & exchange programmes
Conferences & institutional events
Teacher training & staff delegations

Destinations

Where we help your students travel

The most requested destinations for school and institutional trips. Visas for other countries are available on request.

United Kingdom

Standard Visitor visa, with biometrics at the visa application centre and supporting letters from the school and organiser.

Schengen (Europe)

One Schengen visa for most of Europe, applied through the country you will spend most time in. Travel insurance with at least €30,000 medical cover is required.

United States

B1/B2 visitor visa with an in-person embassy interview for each traveller. Start early: interview dates can be months away.

Singapore

Entry visa applied for through a local sponsor in Singapore, such as the host school or event organiser.

India

e-Visa applied for online, including a conference category for official events, issued before departure.

South Africa

Short visits are visa-free for Kenyan passport holders. Students under 18 should carry birth certificates and parental consent letters.

Thailand

Short visits are currently visa-free for Kenyan passport holders, with the Thailand Digital Arrival Card completed online before arrival.

Japan

Short-term visa through the Embassy of Japan, usually with an invitation and itinerary from the host in Japan.

South Korea

Short-term visit visa, supported by an invitation letter from the competition or event organiser.

United Arab Emirates

Visit visa issued before travel through a UAE sponsor, the airline or an approved agent.

Egypt

Visa arranged before travel, with letters from the host or event organiser for official delegations.

Rwanda

Visa-free for Kenyan and other African citizens. Students still need their own passport or approved travel document, with parental consent.

Australia

Visitor visa applied for online, with a parental consent form for every traveller under 18.

Visa rules depend on each traveller's nationality and change from time to time. We confirm the current requirements for every traveller before anything is filed.

How it works

From enquiry to departure

Tell us about the tripDestination, dates, number of students and teachers, and the event.
Get a written quote and checklistOne price for the group, with a document list for every traveller.
We prepare and filePassports, visa forms, appointments, letters and insurance, coordinated for the whole group.
Travel readyPassports, visas and insurance certificates handed over before departure.